Payment plans are payment events that happen on a given date/time. When you are setting up a Payment Plan, you are setting the name, payment dates / settings, and invoice notification settings. Payment Plans do not have a price associated with them; instead, they are simply the payment events themselves.
You can set up pricing for a Class or Program and then select the relevant Payment Plan within the Class or Program's settings. This will then divide the total cost you set up between the payment dates set in the payment plan.
Enrollsy allows for three types of Payment Plans:
Scheduled
Installment
Subscription
Scheduled Payment Plan
Scheduled Payment Plans are best for Programs or Classes where the total price needs to be split up into payment events, which are amounts due on specific dates (amounts and dates are chosen by you).
Proration is available on this plan because the period between payment events is known and fixed. You can make any number of Scheduled Payment Plans with frequencies of:
Weekly
Weekly every 2, 3, 4, 5, 6 weeks
Monthly
Monthly every 2, 3, 4, 5, 6 months
Annually
You can also create different pricing amounts for the different dates instead of equal payments. Tuition is an excellent example of when to use the Scheduled payment plan.
A Scheduled Payment Plan DOES NOT charge customers for any scheduled payments they may have missed. This means that if someone enrolls AFTER any of those scheduled payment dates, they will only be responsible for the remaining scheduled payments. Any missed dates will have to be charged manually by an Admin (create an Invoice).
For example, if someone was trying to enroll after the 1st, then only the remaining payments would apply to them, and they would not owe the payment that was due on the 1st.
Example of a Scheduled Payment Plan
For example, let's say a school offers a few different tuition options for a Program that costs the following:
$1,900 when paid in full (includes a 5% discount)
$2,000 when paid monthly (no discount)
$1,960 when paid in two payments (includes a 2% discount)
Since the Pay-in-Full option is the default option, you will need to create the following Scheduled Payment Plan:
Monthly Payment Plan = Monthly payments of $200 made each month from August to May of the school year (you pick the dates)
Semester Payment Plan = Payments of $980 made at the start of each semester (you pick the dates - includes a 2% discount)
Create a Scheduled Payment Plan
You can create and edit Payment Plans in two places:
On either the Classes page or the Programs page, open up the Enrollment Periods on the left side by selecting the down arrow. Click the cog icon to open up the settings. Select the money/clipboard icon to open up the Payment Plan settings.
In the Program settings under "Payment Plans," click "Add/Remove Payment Plan."
A new window will pop up. Click the blue plus button to add a Plan. The following are the sections under "Add a Payment Plan":
Settings
Enter your Payment Plan label. This can be anything from simple (i.e., "Scheduled Payment Plan") to very specific (i.e., "Summer Camp 3-5s Plan"). Make sure "Scheduled" is selected (it will be light blue).
Scheduled Payments
Scroll down to the calendar and click on the dates you want the scheduled payments to be on. Those dates will be added to the "View all events" tab, where you can easily see all the scheduled payment dates.
You can also click on "Bulk add" and select either a day of the week (for a weekly schedule) or a date of the month (for a monthly schedule). It is REQUIRED to have a start and stop date, so select a month and year that the payments will run.
Invoicing/Notifications
Under this heading, you have a few decisions to make.
The first is to decide if you want invoices sent when Auto-Pay is on or off.
The next is to set up when you want invoices sent. This is OPTIONAL.
Decide how you want them sent (by text, email, or Account Holder's contact preference).
Select who will receive the notifications (Primary and/or Secondary Account Holder).
Pick how many days before each payment event, they will be notified (1-7 days).
Click Submit to add the Plan. You can edit or delete any of these Payment Plans anytime. You can also add "Dates of Service" to Invoices. Click here to see steps.
Visibility
The 'Hide Total Payment Plan Cost on the Enroll Form' option allows you to conceal the total cost of a specific Payment Plan from customers during the enrollment process. When you turn this switch on, the system will hide the total cost for that particular Payment Plan on the Enroll Form.
Instead of showing the total cost, customers will only see the number of payments. They can still click on the payments to view the dates and amounts of all individual payments, but the total sum won't be displayed. This feature gives you more control over how pricing information is presented to your customers during enrollment.
How to Charge Tuition Payments After a Specific Date
Many customers using Enrollsy wonder whether they can charge tuition payments after a specific date. Below, we explain how Enrollsy’s Scheduled Payment Plan handles late enrollments and allows flexibility in setting up tuition payment schedules.
Handling Tuition Payments After a Set Date
In Enrollsy, the Scheduled Payment Plan is designed to manage payment schedules efficiently. Here’s what you need to know:
No Retroactive Payments for Missed Dates: If new customers enroll after some scheduled payment dates have passed, Enrollsy does not charge them for those missed payments. Instead, they are only responsible for the remaining payments.
Custom Payment Dates: To ensure tuition payments are charged past a specific date, you can create a separate payment plan that includes tuition as a due payment when enrolling.
Steps to Set Up Custom Tuition Charges
Here’s the step-by-step process to schedule tuition charges effectively:
Create an Additional Payment Plan: Set up a new payment plan with tuition payments due upon enrollment.
Control Timing via Unpublishing: Keep this payment plan unpublished until your desired start date after the specified cutoff (e.g., September 2).
Installment Payment Plan
Installment Payment Plans are best for Programs or Classes where the total price needs to be invoiced upfront, and the balance gets paid down over time, regardless of attendance or consumption.
Installments allow customers to pay off a balance accrued in full at the time of enrollment. You have two options when creating an Installment Payment Plan:
Starting From Enrollment
Make a set number of payments in fixed intervals starting from the date of enrollment (weekly, monthly, etc.).Starting From Enrollment - Until Fully Paid
Make a dynamic number of payments in fixed intervals (weekly, monthly, etc.) based on an end date. Payments will be divided equally depending on the number of intervals remaining at enrollment.
Important Tips:
The next payment will be due in whatever interval you choose (weekly, monthly, or annually). For example, if you choose "monthly" as the interval, the first payment will be due in one month from the date of enrollment.
If you want a payment due at enrollment, you will need to set up the Charge Item to be "due at enrollment" (charged once per enrollment, enrolled, or account). See how to create a Charge Item here.
If you enter a past date in the installment payment plan, the enroll form will say "Pay Today" instead of having the number of installments.
Example of Installment Payment Plans
For example, you can create an installment plan for a Program/Class that costs $2,000. The plan requires a $200 payment made monthly for ten months. When someone enrolls on January 19th, they make their first installment payment of $200. Then every month for the next nine months, they will pay $200 on the 19th of that month.
Using fully paid, you can create an installment plan for a Program/Class that costs $2,000. The plan requires that all installment payments be made by July 15th. In this case, people who enroll:
On or before January 15th, will make seven equal payments of $285.71
After January 15th but before February 15th, will make six equal payments of $333.33
After February 15th but before March 15th, will make five equal payments of $500.00
And so on...
Create an Installment Payment Plan
You can create and edit Payment Plans in two places:
On either the Classes page or the Programs page, open up the Enrollment Periods on the left side by selecting the down arrow. Click the cog icon to open up the settings. Select the money/clipboard icon to open up the Payment Plan settings.
In the Program settings under "Payment Plans," click "Add Payment Plan."
A new window will come up. Click the blue plus button to add a Plan.
The following are the sections under "Add a Payment Plan":
Settings
Enter your Payment Plan label, which can be anything from simple (i.e., "Installment Payment Plan") to specific (i.e., "22-23 Art School Installment Plan"). Ensure "Installment" is selected (it will be light blue).
Installment Payments
Decide how often installments will run (monthly, weekly, or annually) and for how many months or weeks. Select the starting period, starting from enrollment OR until fully paid on a date. If you pick the second option, you will have a place to put a specific starting date. Then determine how many payments will need to be made and enter that number.
Invoicing/Notifications
Under this heading, you have a few decisions to make.
The first is to decide if you want invoices sent when Auto-Pay is on or off.
The next is to set up when you want invoices sent. This is OPTIONAL.
Please choose how you want them sent (by text, email, or by Account Holder's contact preference).
Select who will receive the notifications (Primary and/or Secondary Account Holder).
Pick how many days before each payment event, they will be notified (1-7 days).
Click Submit to add the Plan. You can edit or delete any of these Payment Plans anytime.
Subscription Payment Plan
Subscription Payment Plans are best for Programs or Classes where the price of the Program/Class gets invoiced and paid on a fixed frequency that recurs until canceled (annually, monthly, weekly, etc.).
If you choose "monthly" or "weekly" as the Subscription frequency, then you can choose when the first recurring payment will happen from these options:
If weekly, 1 week after enrollment, OR on a specific day
If monthly, 1 month after enrollment, OR on a specific date
Proration on a Subscription Payment Plan
How proration works on a Subscription Payment Plan is that if you choose the option "on a specific day," then the system will automatically prorate the current week or month enrolled. This means the month that the customer is enrolling will be prorated.
NOTE: One thing to keep in mind is that, within this model, people are not able to select their start date. Instead, the program begins the proration from the day that they enroll.
Weekly Proration:
Monthly Proration:
Example of Subscription Payment Plan
For example, let's say you want to use Enrollsy to manage subscriptions for a service or software plan. You need to charge $200/month every month until the customer cancels. This same situation can apply to a childcare business that provides care until the service is canceled.
You can start the subscription a week after enrollment or on a specific day (the next Monday, for example) and it will prorate the current week. Or you can start the subscription a month after enrollment or on a specific date (say, the 15th) and it will prorate the current month.
Create a Subscription Payment Plan
You can create and edit Payment Plans in two places:
On either the Classes page or the Programs page, open up the Enrollment Periods on the left side by selecting the down arrow. Click the cog icon to open up the settings. Select the money/clipboard icon to open up the Payment Plan settings.
In the Program settings under "Payment Plans," click "Add Payment Plan."
The following are the sections under "Add a Payment Plan":
Settings
Enter your Payment Plan label. This can be anything from simple (i.e., "Subscription Payment Plan") to very specific (i.e., "Enrollment Subscription Plan"). Make sure "Subscription" is selected (it will be light blue).
Subscription Payments
Select the frequency of your subscription (monthly, weekly, or annually) and for how many months or weeks.
If you choose monthly or weekly, choose when the first recurring payment will be:
1 week/month after enrollment
On a specific day/date
Invoicing/Notifications
Under this heading, you have a few decisions to make.
The first is to decide if you want invoices sent when Auto-Pay is on or off.
The next is to set up when you want invoices sent. This is OPTIONAL.
Please choose how you want them sent (by text, email, or Account Holder's contact preference).
Select who will receive the notifications (Primary and/or Secondary Account Holder).
Pick how many days before each payment event, they will be notified (1-7 days).
Click Submit to add the Plan. You can edit or delete any of these Payment Plans anytime.
End Subscription Payments
Currently we don't have a way to add an end date for Subscription Payment Plans. To "end" a Subscription Payment Plan, do the following steps:
Deactivate the enrollment for everyone in the class. You can do this on each Enrollee's page by switching the enrollment to deactivate. This removes all billing.
You can go into each account and either delete the charge item on the payment plan or delete the payment plan itself.