Use Pay‑in‑Full when there's a single cost due at the time of enrollment — for example, an application fee, a registration fee, or a one‑time class fee. Note that the Pay‑in‑Full option always appears under Payment Plans on the Enroll Form; that visibility can't be turned off, but you can rename it by following the second method below.

There are two ways to offer a Pay‑in‑Full only program:

In the example above, we used an "Application Fee" as the total cost due at enrollment. That fee then appears on the Enroll Form under both Pricing Options and Payment Plans, like this:

If you'd rather the customer see a custom label (for example, "Application Fee") instead of "Pay‑in‑Full," use Option 2 below.

Note: When a program is first created — or when you duplicate an existing program — the Pay‑in‑Full Payment Plan defaults to unpublished (the eye icon appears crossed out). Make sure to publish it by clicking the eye icon so the price shows on the Enroll Form.

This option lets you offer the same single‑payment behavior, but with a name you choose.

You've now essentially built your own Pay‑in‑Full payment plan with a custom name. Here's how it appears on the Enroll Form:

You can set up a program that collects a single, one‑time fee at the time of enrollment. The exact steps depend on which pricing model your program uses — Simple, Days per Week, or Classes (with the same price per class, or with different prices per class). Pick the matching scenario below.

Tip: No matter which scenario you follow, the fee is added as a Charge Item on the Fixed Cost pricing option. If you haven't created the Charge Item yet, see How do I create a new Charge Item? first. Also, the Pay‑in‑Full price is automatically published when a program is created — but double‑check the eye icon is open before you save.

Use this when one price applies to everyone who enrolls in the program.

Use this when your pricing is based on the number of days per week someone enrolls in.

Use this when your program is priced per class and every class costs the same.

Use this when your program is priced per class and classes cost different amounts. In this case, you set the price on each individual class instead of at the program level.

[Insert Screenshot 4 here] Image: Class editor opened from the Classes page, ready to set pricing for an individual class. Alt text suggestion: "Enrollsy class editor opened from the Classes page to set individual class pricing."

If your business receives government subsidy payments (for example, for child care), Enrollsy can track and bill them. Note that subsidies currently work only with Subscription Payment Plans.

Note: After a customer enrolls, you'll add their subsidy amount manually on their account. See How to Add a Daily Rate or a Custom Fee to an Account.

A drop‑in program lets people attend on a per‑class or per‑day basis instead of committing to a full schedule. Enrollsy supports four ways to set this up — pick the one that best matches how you charge customers and how you want to track attendance. If you're new to building programs, see How to create a Program first, and be sure to add your drop‑in program name under Program Options.

Quick guide to choosing:

Use this when you want a single, flat drop‑in price at the program level that applies to every enrollment.

Use this when you want each class to count as its own drop‑in, with pricing applied per class. It also makes printed rosters cleaner because drop‑ins appear alongside regular students.

Set up the program:

Set up the classes: 5. On the Classes page, add a Series class (see how to create a Series‑type Class). Name it the same as your program (for example, "Drop‑In").

In a Series Class model, each day appears as a selectable option at enrollment:

And here's how the per‑class pricing looks on the Enroll Form:

Enrollees are charged a set amount for each class they enroll in.

Tip: Use printed Rosters with this method — they produce a single combined class list that puts drop‑ins alongside your regular students. See how to print and customize Class Rosters.

Use this when pricing should scale by the number of days a person attends per week. This option is paired with a Program Form so you can capture which specific dates the enrollee chose.

Set up the program:

Set up the classes: 5. On the Classes page, add a Series class (see how to create a Series‑type Class). Name it the same as your program.

Because this enrollment model only asks for the days of the week at enrollment, create a Program Form — call it something like "Drop‑in" — and attach it to all your drop‑in programs to capture the actual dates.

There are two common Program Form patterns:

Here's how the pricing displays on the Enroll Form:

Enrollees are charged based on the number of days they enroll in.

Use this when you want the simplest possible setup and you're okay with manual work.

Instructors can move an enrollee to a different class using the Room Transfer Activity.

Use this setup when you need enrollees to apply before they can be enrolled in a particular program — for example, a pre‑registration, an audition, an admissions step, or any other "review first, accept later" workflow.

Because Enrollsy uses one shared Enroll Form across all programs, the trick is to keep that universal form lean and use a Program Form to ask your application‑specific questions. Below are the five setup steps, plus a final testing step.

You only have one Enroll Form (My Company > Forms > Enroll Form) and it's shared by every program — including your application. So keep it limited to questions you'd want everyone to answer, no matter which program they're enrolling in.

A good baseline includes:

Save program‑specific questions for the Program Form in the next step.

Step 3 of the Enroll Form is Program Selection — this is where program‑specific questions live. Create a Program Form named something like "Application" or "Enrollment" to hold your application questions.

Add as many custom fields as you need. If you'd like a refresher on building fields, see the Enroll Form section of the Support Center.

Create a new Enrollment Period for when you'll be accepting applications. You could name it "Pre‑Registration," "Application Window," or something similar that matches your workflow.

Next, create a new program. The Program Option name can simply be the workflow name (for example, "Pre‑Registration" or "Application").

Configure the program as follows:

Head to the Classes page and create a Class inside this program. A useful pattern is to have one class named after the Enrollment Period or Program, plus additional classes named "Reviewed," "Accepted," and "Rejected." Moving applicants between these classes is then how you track each application's status.

Add a capacity (and dates, if applicable), then save. Tip: you can create one class and duplicate it to quickly produce the others.

Once everything is built, test by going through the Enroll Form yourself:

For more on validating links and previewing the form, see How to test Enroll Form links.

A prerequisite program ties one program to another, so enrollees must first enroll in (or have already completed) the prerequisite before they can enroll in the current program. This is useful for level‑based offerings like Beginner → Intermediate → Advanced, or for required orientations, screenings, or intro courses that gate access to a full program.

A couple of conditions must be true for the prerequisite check to actually be enforced:

Once those conditions are in place, you're ready to set up the prerequisite.

That's it — from this point on, enrollees who try to sign up for this program will need to have enrolled in (or completed) the prerequisite program first.

While Enrollsy is built for ongoing programs, it also handles one‑off events where customers pick a time slot from your availability — open houses, workshops, parent‑teacher meetings, and similar.

You have three setup options:

For step‑by‑step setup, see the related articles on each enrollment model.

If transportation has a seat limit — for example, a set number of bus or van spots for the year — don't just add a simple Charge Item. Instead, build a dedicated Transportation Program and attach a Class with a capacity cap. That way, the cap is enforced automatically and you can see exactly who is signed up for transportation.

Follow the six steps below.

On the Items page, click the blue plus button and add a charge called "Transportation" (or whatever name fits your business). Make sure it's set to:

Under Program Options, create a new Program Option/Program Name called "Transportation" (or similar).

Then create a new Program and fill in the Program Option you just made:

Under the Enrollment Model, choose Simple Pricing and select the days transportation runs.

If you want a specific message or description shown on the Enroll Form when someone enrolls in this Transportation Program, add it under the Enroll Form section of the program editor. This message will override any Program instructions set on the My Company page.

Here's how that overriding message appears on the Enroll Form when someone enrolls in the Transportation Program:

Head to the Classes page and click Add a Class to create a class inside your new Transportation Program. The class name can match the program or be different. You can add an Instructor if you'd like — or skip it.

Most importantly, add your capacity — this is the total number of enrollees that can be transported for the year. You can also optionally add a start/stop time and/or dates.

That's it — enrollees can now sign up for your Transportation Program, and the capacity cap will be enforced automatically.