Admin users can take attendance from several pages in the Admin Portal, or from the Instructor Portal. Start by choosing which attendance Activity fits your program.
Choose an Attendance Activity — Check In/Out or Present/Absent
Check In/Out works best for most in-person programs:
Has a dedicated In/Out page in the Instructor Portal and the Customer Portal
Shows a green checkmark beside Enrollees who are checked in
Updates Class ratios in real time
Records both a check-in time and a check-out time
Present/Absent works best for virtual classes, such as Zoom classes:
Is posted from the Activities page and has no dedicated page
Doesn't show checkmarks
Doesn't affect Class ratios
Records one date and time, with no check-out
Both Activities record the date, time and Class name.
You can also create your own custom Activities.
Take Attendance in the Admin Portal
Open an Enrollee's timeline from any of the pages below, then post a Check In, Check Out, Present or Absent Activity.
From the Ratios Page
Go to Dashboard > Ratios
Select the Enrollee's name to open their timeline
From the Classes Page
Go to Classes
Select the timeline icon beside the Enrollee under their Class
From the Activities Page
Go to Enrollees > Activities
Select the Enrollee on the left to open their timeline
Post the Activity
In the timeline window, choose the Activity you want to post
Save the Activity
[Recommended screenshot]
Alt text: Enrollee timeline window in Enrollsy with the list of Activities to post
Take Attendance in the Instructor Portal
To use the Instructor Portal, first create an Instructor profile for yourself and turn on Can access all classes in the Instructor settings.
To check Enrollees in or out:
Select In/Out in the menu
Select Check In or Check Out
Select all Enrollees, or only the ones you need
Select the green Check In button or the red Check Out button
To mark Enrollees present or absent:
Select Activities in the menu
Select Present or Absent from the Activity list
See Who's Checked In
When an Enrollee is checked in with the Check In Activity, a green checkmark appears:
On the Enrollee's info card in the Instructor Portal
[Existing screenshot]
Alt text: Enrollee info cards in the Enrollsy Instructor Portal with green checkmarks for checked-in Enrollees
Beside the Enrollee's name, on the far left of the Admin Classes page
The checkmark stays until the Enrollee is checked out. Checkmarks don't appear for Present or Absent.
Checked-in Enrollees also turn green on the Ratios page, and Class ratios update in real time.
Check Out Everyone at the End of the Day
To check out every Enrollee and Instructor in a Class at once, close the Class from the Ratios page. For steps, see How to Fix and Prevent Missing Enrollee Check Outs.